Join the AAFP October 12 – 15, 2023 in Memphis, TN. Attendees wish to speak with you to learn more about your products and services. Please click on the Exhibitor Prospectus below for booth details, pricing, and additional advertising/sponsorship opportunities.
Why Exhibit?
- Conference attendees are feline practitioners who are dedicated to increasing their knowledge and practicing high standards of feline medicine.
- AAFP attendees have asked to see NEW products and NEW exhibiting companies! Our enthusiastic attendees plan to explore each exhibit booth and with our raffle passport program, meaningful interaction is guaranteed!
- You will see attendees at every coffee break, lunch, and reception because these meals take place in the exhibit hall. In addition, all registered exhibitors receive full hot meals.
- Over 1,000 in-person attendees are anticipated.
Registration:
You asked and we made it happen—corner booths are now available for purchase! There are a limited number of both inline and corner exhibit booths available so be sure to register today to secure your spot! Click the image below to see the full size.
Registration for 2023 Exhibitors is now closed
Approval Process of New Companies
The AAFP welcomes new companies who have never exhibited at an AAFP Conference before – you won’t regret it!
The AAFP has an approval process for all new exhibitors, sponsors, and/or advertisers. All products and services to be exhibited or advertised must be directly related to veterinary medicine or enhance our Exhibit Hall.
When registering for the conference, if your company name isn’t in the drop-down list, please contact exhibitor@catvets.com to receive the vetting form. More information on the criteria for exhibiting or advertising at the AAFP Conference can be found on page 8 of the Exhibitor Prospectus.
New Innovations and Technology Area
As technology evolves and new feline products materialize, it is critical for veterinary professionals to have a deeper grasp on the future of feline medicine encompassing both how feline medicine is practiced and how it affects their clients and patients. This area will be a dedicated space inside the Exhibit Hall where emerging and innovative products, technology, and start-up companies will be showcased. These exhibitors will be inline booths, like their neighboring exhibitors, but will be distinguished with a different color pipe and drape. The cost is $1,900 and booths are limited. See below for more details.
Advertising & Sponsorship Options:
The conference allows for a few other options should you wish to expand your brand and reach. If you are already a registered exhibitor, these items can be added to your exhibitor portal. Contact exhibitor@catvets.com for more information.
*Please note: All new exhibitors or advertisers must get pre-approval from the AAFP Conference Task Force.
Product Showcase – Feature and highlight your product outside of the exhibit hall in our Product Showcase area. Panels are limited and each company must submit its artwork by August 25, 2023.
- Cost: $700 per panel (limit one product per panel)
Bag Insert – To help drive traffic to your booth and increase awareness of your brand, place a promotional flyer, brochure, drawing/raffle card, or coupon in each attendee’s tote bag. It’s a guarantee that each attendee will walk away with at least one piece of information about your company.
The bag insert is limited to one page but can be two-sided with a maximum size of 8.5″ x 11″. You must provide and ship 800 inserts (*number of inserts subject to change ~ exact number will be provided closer to the meeting date) to the address on the shipping label (available in the exhibitor portal) no later than September 11, 2023.
- Cost: $450.00 per insert
Onsite Program Book Advertising –The Program Book will be utilized by attendees to plan their learning as it contains the full educational information such as agendas, session abstracts, and speaker bios. Ads are full color and come in half and quarter-page sizes and each company must submit their artwork by August 18, 2023.
- Cost: Quarter Page Ad – $450; Half Page Ad – $800 (limited to 5 full pages on a first-come, first-served basis).
Contact exhibitor@catvets.com for questions and more information.
Important Deadline Dates
|
June 14, 2023 |
Booth locations emailed to exhibitors |
|
August 4, 2023 |
Cancellation deadline for refund Exhibitor Booth Payment due |
|
August 18, 2023 |
Deadline to submit Ads for Onsite Program Book |
|
August 25, 2023 |
Deadline to submit exhibitor bios for Onsite Program Book Deadline to submit Product Showcase panel (if purchased) |
|
September 11, 2023 |
Deadline to submit bag inserts (if purchased) |
|
September 15, 2023 |
Names for exhibitor badges must be submitted Hotel deadline for the group rate |
Set Up:
- Thursday, October 12, 2023: 1:00 pm – 6:00 pm
- Friday, October 13, 2023: 7:30 am – 9:30 am
Tear Down:
- Sunday, October 15, 2023: 1:45 pm – 4:00 pm
NO EARLY DISMANTLING OF EXHIBITS WILL BE PERMITTED. EARLY BREAKDOWN WITHOUT PERMISSION MAY RESULT IN THE FORFEITURE OF BOOTH SPACE IN FUTURE YEARS.